Searching INCat

Click here to open INCat in a new window. Click here to go back to the previous page.

The default search screen is set to Advanced Search, although Basic Search and Expert Search are available.

  • Advanced Search allows Boolean searching of the Keyword index or up to 24 other indexes, such as author, title, or subject. Pre-search limiting can be done by year, language, number of libraries having the item, type of material (e.g., books, videos, computer software), audience, content (e.g., fiction, biography, musical recording), and format (e.g., large type, Braille, DVD video).
  • Basic Search has a simple screen, but no limiting capabilities for language, format, audience, or content.
  • Expert Search allows Boolean searching of up to 80 indexes using plurals, truncation, wildcards, and adjacent terms. Includes same limiting features as Advanced Search. More likely to be used by librarians than the general public.

The default database is Indiana_Catalog, limited to Indiana Libraries. The drop-down menu allows the user to change to the E-books database or the WorldCat database, which includes libraries around the U.S. and world. The Limit to: drop-down box allows users to limit their searches to a geographic region or type of library (but not both).

Understanding the Search Results Screen

  • Hits, hits, and more hits
    The total number of hits is given on the first tab with a breakdown by format on the remaining tabs. If the results list is over 500 titles, the software will offer tips on how to limit the search by adding more terms, limiting results, or adding limits to Advanced Searches. Search results can always be refined or limited without re-keying them simply by using drop-down boxes to change library type or geographic region, or by changing audience, or content, or format.
  • Sorting, limiting, and saving
    There are options to Sort results (if fewer than 500 hits) by title, author, date, number of libraries; see Related Subjects; see Related Authors; or Limit the search by author, subject headings, year, document type, language, or number of libraries. Just click on the black buttons and the software will sort or limit your results. Users can checkmark titles and Email them to themselves, or Print them, or Export them to EndNote, RefWorks, or a text file.
  • Who has it and how can I get it?
    Materials held by EVPL are clearly marked in bold green text. Click on the title of the item to see a Detailed Record. From within the Detailed Record, click on Check the EVPL catalog to see if the material is available.

To see which other libraries own an item from the list, click on Libraries: or from within a detailed view, click on Libraries that Own Item. Users will see other Indiana libraries (either statewide or as limited by type or by region) that have the item. Libraries with their names in bold blue text have links to their online catalogs. Click the blue link to search that library's catalog and check an item's availability.

To request materials through inter-library loan, first make sure we don't own the item (this does not mean all copies are checked out). Go to the Detailed Record view of an item and click on EVPL Interlibrary loan. A separate window opens for ILLiad and requests your username and password. Enter them or create an account if you are a first-time user. Once you are logged into ILLiad, the inter-library loan request will be populated with your author, title, etc. Check to make sure the request is complete, then click on Submit Request. You will be notified by our library when it arrives.

General INCat Tips

  • You have a 15-minute search session, but the timer is reset every time you click on the screen. Time remaining in your session is displayed in the lower left corner. If your time runs out, the software will ask if you want to renew your session.
  • To move quickly from a Detailed Record to the list of records, click on List of Records.
  • To start a new search, click on the Searching tab. To see the EVPL home page or catalog, click on the links in the upper right-hand corner. To ask reference staff for help, click on Ask a Librarian (also in upper right-hand corner).
  • To see previous searches, click on Previous Searches. You can combine search terms or simply re-search them as they were originally constructed. If you want to create an account, you can save searches and search them again using Previous Searches.
  • Help is always available wherever the question mark Help button appears.
  • Do not click on the links for Staff View or Options. These are for library staff and we cannot turn them off.